Special Projects Coordinator

Williamsport, PA

Full Time

Staff

Entry Level

Lycoming College is hiring - Join our dynamic team at Lycoming College as we look to hire two (2) Special Project Coordinators who will play a pivotal role in our transition to the Ellucian SaaS environment

As a Special Projects Coordinator, you will be at the forefront of our digital transformation, ensuring seamless integration and enhanced efficiency across departments. The Special Project Coordinators play essential roles in supporting the planning, coordination, and execution of Lycoming College’s transition to the Ellucian SaaS environment. Each Special Project Coordinator will have an essential focus area as follows:

Finance, Business Office, Human Resources, and Payroll Special Projects Coordinator:
- Primary role of serving as a liaison between Information Technology Services, Finance, the Business Office, Human Resources, and Payroll as well as the external vendors to ensure timely and effective implementation of the Ellucian Colleague SaaS system. This person will work directly with the individual departments as necessary to support process improvements and automation with the transition.
Student Information System (SIS) Special Projects Coordinator:
- Primary role of serving as a liaison between Information Technology Services, the Registrar’s Office and external vendors to ensure timely and effective implementation of the Ellucian Colleague SaaS system. This person will work directly with the Registrar’s Office on other special projects that will involve data entry and validation, course scheduling, event planning and execution, development of instructional material, and process redesign for stronger integration of systems capabilities and Registrar Office operations.

Both positions are temporary two-year, full-time, non-exempt positions that are benefits eligible working an average of 37.5 hours per week.

Who We Are:
Founded in 1812, Lycoming College is one of the nation’s oldest and most respected liberal arts colleges. Today, our community of 1,200 active learners from 22 states and territories and 17 countries comprises a student body that is 32 percent domestic students of the global majority or international, all of whom work with our renowned scholars to craft customized combinations of market-driven majors, minors and concentrations across our 48+ academic programs. Students compete in 19 NCAA Division III sports, participate in faculty-driven research, thrive in a robust program of internship experiences, and study abroad in more than two dozen countries. Lycoming College has one of the highest endowment-per-student ratios in the country. The institution is a member of the Annapolis Group of Liberal Arts Colleges and is recognized by U.S. News as a top 100 National Liberal Arts College and the No. 22 Best Value School. Lycoming College is dedicated to providing a high-quality liberal arts and sciences education for all students. Learn more at http://www.lycoming.edu.

The College proudly celebrates and values the principle of inclusive excellence. In support of its commitment to establishing an inclusive and equitable campus, Lycoming College seeks to recruit more faculty and staff of diverse perspectives and experiences with the recognition that doing so advances institutional excellence.

Lycoming College is an equal opportunity employer.

What will I do in this role?

Ellucian SaaS Project Support:

Coordinate cross-functional project activities related to the Ellucian SaaS implementation, including business process evaluation and redesign, scheduling of project activities, documentation, follow-up and communication, and cross-training
Support the deployment and integration of Ellucian Experience functionality for students, faculty, and staff within the mylyco.lycoming.edu portal environment
Assist in managing project timelines and deliverables across multiple stakeholders
Support the migration and development of necessary datasets and reports using Entrinsik Informer and/or Ellucian Insights.
Facilitate communication between internal teams and Ellucian representatives to ensure alignment and issue resolution.
Document project milestones, decisions, and action items from meetings that have direct impact to the offices in which the Special Projects Coordinator is assigned.
Assist in the development of training materials, user documentation, and standard operating procedures for new systems, processes, and interfaces
Ensure office staff are utilizing new processes, systems functionality, and leveraging automation to improve efficiency.
Monitor and report on project progress, risks, and outcomes to senior leadership

In addition, the Student Information System (SIS) Special Projects Coordinator will also have:

Registrar Office Special Projects

Facilitate and complete data entry for transfer credits and new advisor assignments
Assist with first-term course scheduling for incoming students
Assist with planning and executing the advising component of new student orientation
Create instructional videos and documentation on advising and registration features
Recommend and implement long-term solutions using industry-standard systems and processes to enhance Registrar Office operations

What are we looking for?

Education Requirements:

Associate’s degree in information systems, business, or related field

Skills / Preferred Qualifications:

Bachelor’s degree in information systems, Business Administration, or related field.
Strong attention to detail with an ability to assess problems and determine solutions.
Experience coordinating technology projects in a higher education or enterprise environment.
Familiarity with Ellucian Colleague, Experience, or similar ERP systems.
Strong organizational and communication skills.
Demonstrated ability to work collaboratively across departments and with external vendors
Experience with SaaS migrations or ERP implementations.
Prior involvement in cross-functional planning meetings or technology demonstrations.

What We Offer!
Lycoming College has an excellent benefits package that includes:
Health & Wellness Benefits:

Health insurance – with a wide variety of health plan options available
Dental insurance, including orthodontia coverage.
Vision insurance
Flexible spending accounts for medical expenses and dependent care expenses
Life & accidental death and dismemberment insurance
Long-term disability insurance
Short-term disability insurance
Cancer insurance
Personal accident insurance
Wellness program
Employee assistance program

Retirement Benefits:

403(b) retirement plan with up to 8% contributions from the College

Tuition Benefits:

Free tuition for employees, spouses, and eligible dependents at Lycoming College
Free tuition for eligible dependents at over 600 colleges nationwide through Tuition Exchange, Inc.
Free tuition for employees, spouses, and eligible dependents at the Pennsylvania College of Technology

Paid Leave Benefits:

Generous paid time off (PTO)
Paid Parental Leave
14 holidays per year
Summer hours

Employee Perks:

15% discount at the campus bookstore, excluding textbooks and snacks.
Reduced rates for meal packages for on-campus dining facilities.
Use of the campus recreations center and gym facilities for employees.
Use of the campus Library.

How do I Join the Warrior Team?
Please submit a cover letter, Resume/CV, and a list of three references with contact information. Candidates will be evaluated on their ability to illustrate how their experience and skills connect to the qualifications of this position.

Review of application materials will begin immediately and will cease once the position has been filled.

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Project Management/Coordination Experience

In this role, you will be required to coordinate, manage, and complete tasks associated with a large technology project. Select the level that best describes your skills and experiences and then provide a detailed explanation connecting your selection to the skills and experiences as outlined in your resume/CV.

A. Limited experience or coursework related to area.
B. Successfully completed college-level coursework related to this area.
C. Developed and refined skills and experiences performing this work as a professional.*

Systems Thinker

In this role, you will be required to learn new system functionality, analyze existing workflows, and implementing improvements to business processes. You will collaborate with stakeholders to enhance system functionality and reduce manual efforts. Select the level that best describes your skills and experiences, and then provide a narrative with specific examples of your systems, business process analysis, and business process redesign skills and experiences as outlined in your resume/CV. Please include specific tools and technologies used.

A. Limited experience or coursework related to area.
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C. Developed and refined skills and experiences performing this work as a professional.*

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