Executive Assistant to the Vice President for College Advancement
Williamsport, PA
Full Time
staff
Entry Level
Lycoming College is hiring an Executive Administrative Assistant to the Vice President for College Advancement
The primary purpose of this role is to provide administrative support for College Advancement, including the vice president for college advancement (VPA), advancement operations, alumni engagement and annual fund, foundations and corporate relations, and major and planned gifts. This individual will coordinate and work closely with other administrative offices, including the president’s office, to support institutional events and programs.
This is a full-time position with hours primarily Monday through Friday 8a-4:30pm but with a mixture of evenings and weekends based on events that are occurring.
Who We Are:
Founded in 1812, Lycoming College is one of the nation’s oldest and most respected liberal arts colleges. Today, our community of 1,200 active learners from 26 states and territories and 13 countries comprises a student body that is 31 percent domestic students of the global majority or international, all of whom work with our renowned scholars to craft customized combinations of market-driven majors, minors and concentrations across our 52+ academic programs. Students compete in 20 NCAA Division III sports, participate in faculty-driven research, thrive in a robust program of internship experiences, and study abroad in more than two dozen countries. Lycoming College has one of the highest endowment-per-student ratios in the country. The institution is a member of the Annapolis Group of Liberal Arts Colleges and is recognized by U.S. News as a top 100 National Liberal Arts College and the No. 21 Best Value School. Lycoming College is dedicated to providing a high-quality liberal arts and sciences education for all students. Learn more at https://www.lycoming.edu.
The College proudly celebrates and values the principles of inclusive excellence. In its 2021 Strategic Plan, Lycoming College committed to recruiting more faculty and staff from historically underrepresented groups. The community works to foster an inclusive campus community and to support the success of all faculty, staff and students. The College recognizes that a community formed of a wide range of backgrounds and experiences benefits all its members and serves to advance Lycoming’s goal of preparing graduates to become ethical, informed, and engaged individuals
Lycoming College is an equal opportunity employer.
What will I do in this role?
What are we looking for?
Educational & Professional Requirements
What We Offer!
Lycoming College has an excellent benefits package that includes:
Health & Wellness Benefits:
Please submit a cover letter, Resume/CV, and a list of three references with contact information. Candidates will be evaluated on their ability to illustrate how their experience and skills connect to the qualifications of this position.
Priority review of applications will be given to those who apply by March 18th, 2026, and will cease once the position has been filled. Criminal history background check, and motor vehicle record checks will be conducted post offer.
The primary purpose of this role is to provide administrative support for College Advancement, including the vice president for college advancement (VPA), advancement operations, alumni engagement and annual fund, foundations and corporate relations, and major and planned gifts. This individual will coordinate and work closely with other administrative offices, including the president’s office, to support institutional events and programs.
This is a full-time position with hours primarily Monday through Friday 8a-4:30pm but with a mixture of evenings and weekends based on events that are occurring.
Who We Are:
Founded in 1812, Lycoming College is one of the nation’s oldest and most respected liberal arts colleges. Today, our community of 1,200 active learners from 26 states and territories and 13 countries comprises a student body that is 31 percent domestic students of the global majority or international, all of whom work with our renowned scholars to craft customized combinations of market-driven majors, minors and concentrations across our 52+ academic programs. Students compete in 20 NCAA Division III sports, participate in faculty-driven research, thrive in a robust program of internship experiences, and study abroad in more than two dozen countries. Lycoming College has one of the highest endowment-per-student ratios in the country. The institution is a member of the Annapolis Group of Liberal Arts Colleges and is recognized by U.S. News as a top 100 National Liberal Arts College and the No. 21 Best Value School. Lycoming College is dedicated to providing a high-quality liberal arts and sciences education for all students. Learn more at https://www.lycoming.edu.
The College proudly celebrates and values the principles of inclusive excellence. In its 2021 Strategic Plan, Lycoming College committed to recruiting more faculty and staff from historically underrepresented groups. The community works to foster an inclusive campus community and to support the success of all faculty, staff and students. The College recognizes that a community formed of a wide range of backgrounds and experiences benefits all its members and serves to advance Lycoming’s goal of preparing graduates to become ethical, informed, and engaged individuals
Lycoming College is an equal opportunity employer.
What will I do in this role?
- Responsible for general office management, including answering phone calls, separating on campus and off campus mail, ordering supplies, making copies/scanning, and responding to special requests or needs from senior administrators, alumni, and donors.
- Responsible for the coordination of the Vice President for College Advancement's (VPA) meetings, calendar, travel, and interactions/support with other senior staff offices and other administrative assistants.
- Responsible for planning all advancement staff meetings and any meeting set by the VPA. This includes agenda, meeting minutes, and follow-up from previous meetings.
- Prepares letters and responses from the Office of the VPA related to institutional correspondence, routine inquiries, and formal communications.
- Provides travel support for the VPA, including making calls to donors to schedule appointments, making travel arrangements/accommodations, and making meeting reservations, entering actions into Raisers Edge, updating Outlook calendar to reflect travel, creating itineraries, and preparing draft contact reports.
- Prepares agendas, materials, and minutes for meetings of the Advancement committee of the Board of Trustees.
- Supports the VPA in the planning and executing of meetings of the President’s Leadership Council, including the recording of minutes.
- Daily receives and distributes all Advancement mail; and sorts gifts received for processing.
- Work closely with associate vice president for alumni engagement and senior director of advancement operations to manage special projects and administrative needs across the division.
- Prepare and coordinate monthly stewardship communications and anniversary solicitations, including communication with front line gift officers regarding assigned prospects.
- Serve as a resource for externally related activities and broader campus events that may include Board of Trustee meetings, Homecoming, Christmas Candlelight reception, and community meetings with external stakeholders.
- Provide support for Advancement and Alumni events and programs such as Homecoming, Alumni & Reunion Weekend and Commencement, including coordination of registration and serving as point person for guests arriving on campus; some evening and weekend hours required.
- Work closely with the president's office to coordinate activities between the President of the College and the VPA with a particular focus on travel for fundraising and alumni engagement.
- Greet visitors to the Office of the VPA and determine whether they should be given access to specific individuals.
- Prepare reports, memos, letters, financial statements, and other documents, using Word, Excel, Raisers Edge, and/or PowerPoint.
- Read and analyze all incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
- Reconcile and manage P-card usage for members of the College Advancement team.
- Maintain confidentiality in all office assignments
What are we looking for?
Educational & Professional Requirements
- Associate degree required; Bachelor’s degree preferred
- Minimum two years of experience providing administrative support in an office setting strongly preferred.
- Knowledge of Microsoft Office products (Word and Excel) and experience using email and the internet is required. Familiarity with customer relationship management database preferred.
- Ability to read, interpret, and carry out verbal and written instructions.
- Ability to work both independently and as a member of a team.
- Ability to respond to constituent inquires with accurate and timely information.
- Experience with grammatical editing, formatting, mail merges, and managing bulk mailings.
- Demonstrates professionalism and contributes to fostering a positive work/learning environment.
- Demonstrates effective organizational and time management skills.
- Demonstrates excellent communication skills (verbal and written); along with exceptional interpersonal and customer service competences.
- Exercises self-control and perseverance when dealing with students, employees, co-workers, alumni, and donors.
- Exhibits consistency, resourcefulness, and resilience.
- Ability and willingness to work occasional evening and weekend hours.
What We Offer!
Lycoming College has an excellent benefits package that includes:
Health & Wellness Benefits:
- Health insurance – with a wide variety of health plan options available
- Dental insurance, including orthodontia coverage.
- Vision insurance
- Flexible spending accounts for medical expenses and dependent care expenses
- Life & accidental death and dismemberment insurance
- Long-term disability insurance
- Short-term disability insurance
- Cancer insurance
- Personal accident insurance
- Wellness program
- Employee assistance program
- 403(b) retirement plan with up to 8% contributions from the College
- Free tuition for employees, spouses, and eligible dependents at Lycoming College
- Free tuition for eligible dependents at over 600 colleges nationwide through Tuition Exchange, Inc.
- Free tuition for employees, spouses, and eligible dependents at the Pennsylvania College of Technology
- Generous paid time off (PTO)
- Paid Parental Leave
- 14 holidays per year
- Summer hours
- 15% discount at the campus bookstore, excluding textbooks and snacks.
- Reduced rates for meal packages for on-campus dining facilities.
- Use of the campus recreations center and gym facilities for employees.
- Use of the campus Library.
Please submit a cover letter, Resume/CV, and a list of three references with contact information. Candidates will be evaluated on their ability to illustrate how their experience and skills connect to the qualifications of this position.
Priority review of applications will be given to those who apply by March 18th, 2026, and will cease once the position has been filled. Criminal history background check, and motor vehicle record checks will be conducted post offer.
Apply for this position
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